AI Automation - Appointment Bot
Automation Appointment Bot
The smart scheduling assistant for your customers and team
The AI Appointment BOT is your digital helper for efficient scheduling – 24/7, dialog-based, and fully automated. With intelligent voice guidance, the BOT coordinates appointments with callers or customers, sends confirmations via email, and directly enters bookings into calendars like Outlook or Google. This reduces front-office workload, improves availability, and ensures smooth coordination – without manual interaction.
Key Features
🗓 Voice-Based Scheduling
The BOT agrees on appointments through direct conversation – intuitive, friendly, and effective.
📧 Automated Email Confirmations
After successfully scheduling an appointment, the BOT immediately sends a structured confirmation email.
📆 Calendar Integration
Seamless appointment entries into systems like Outlook, Google Calendar, or other standard tools.
🤖 Customizable Dialog Flows
The BOT adapts to your processes – for one-off meetings, callbacks, or more complex coordination.
Benefits of the AI Call BOT
✔ Relief for Front Office & Support
No more time-consuming calls or manual calendar entries.
✔ 24/7 Availability
The BOT is always available – even outside business hours.
✔ Error-Free Scheduling
Automated processes prevent double bookings and misunderstandings.
✔ Fast Integration
Quick connection to calendars, CRMs, or booking tools.
✔ GDPR-Compliant & Secure
Fully compliant with privacy laws – On-Prem deployment possible on request.
Typical Use Cases
Customer Service & Hotline Scheduling
Efficient coordination of callbacks, service visits, or consultations.
Support & Field Service Planning
Scheduling of on-site appointments with automatic handoff to technical teams.
Sales & Advisory
Initial contact with direct appointment booking for calls or demos.
Form-Based Callbacks & Requests
Handling of web inquiries with automated response and appointment booking.
